Our database of +200.000 potential patients

Our database contains over 200,000 potential participants and is continuously being fed through Free « Check-up », Health Camps, Advertising and GP’s referrals.

Our database if a key asset allowing:

  • to reduce the screen-failure rate by enrolling pre-selected patients
  • to shorten the recruitment time by having straight away access to large number of patients already identified

Patient Pre-Recruitment Activities

SMO-CLINICA leverages a number of different resources to proactively identify potential study subjects way before study initiation.  These strategies include the leverage of the SMO-CLINICA Subject Database, local Country Registries, local General Practitioner networks, pharmacy chains, local community events, Health Camps, outreach programs, advertising channels, and other channels where required. 

On an ongoing weekly basis, SMO-CLINICA reviews targeted and actual enrollment by site through the completed enrollment. SMO-CLINICA review these logs and is able to proactively detect a potential lag in study enrollment. If at any time the expected enrollment trajectory is not met, SMO-CLINICA investigates the root cause(s) and develop the appropriate enrollment correction strategies. 

Each clinic/site is responsible for achieving the monthly recruitment targets as established during the site pre-qualification.  Clinics/sites use a variety of techniques to identify potential study subjects including:

      => Leveraging SMO-CLINICA Subject Database:
Year after year, each site has constituted a database of potential participants by e.g. performing ongoing general health care check-up evaluations to identify potential subjects. The results of the general health care check up are recorded in the database and used to further expand and filter the subject pool.  The database currently includes over 200,000 potential study subjects.

      => Direct or Indirect mailing campaigns to prospective study subjects:
Several SMO-CLINICA locations have access to country registries, which enable SMO-CLINICA to gain access to names, address, and date of birth of the population living in an acceptable distance (depending on study design, no of visits etc.) to the clinics/sites.

      => Health Camps / Participation in community outreach programs:
With the help of study nurses and/or study coordinators, Principal Investigators have the possibility to organize so-called “Health Camps” where information on disease is provided as well as limited free check-up is provided to potential participants.

      => Screening campaigns through local health care providers

      => Advertisement (i.e. newspaper, radio, television, etc.) where applicable

      => Local outreach to General Practitioners (GP), Hospitals, and / or Specialists.